Job Description

The University of Notre Dame is more than a workplace! We are a vibrant, mission-driven community where every employee is valued and supported. Rooted in a tradition of excellence and inspired by our Catholic character, Notre Dame is committed to fostering an environment of care that nurtures the whole person—mind, body, and spirit. Here, you will find a deep sense of belonging, a culture that prioritizes well-being, and the opportunity to grow your career while being a force for good in the world. Whether contributing to world-class research, shaping the student experience, or supporting the University’s mission in other ways, you will be part of a dedicated team working to make a meaningful impact on campus and beyond. At Notre Dame, your work matters, and so do you!

Job Description

The Department of Psychology at the University of Notre Dame, within the College of Arts & Letters, is seeking a highly organized, detail-oriented, and collaborative  Research Coordinator  to support the administrative and financial operations of research activities within the department.

This role plays a critical part in ensuring the smooth execution of research initiatives by providing administrative support, financial coordination, and compliance oversight. The Research Coordinator will work closely with faculty, principal investigators, and central administrative offices to manage budgets, track deadlines, and support grant-related processes.

Key Responsibilities

Research Coordination & Administrative Support

• Provide administrative support for faculty research activities and projects
• Track deadlines for proposals, reports, renewals, and compliance requirements
• Support regulatory and compliance processes, including audit documentation
• Serve as a liaison between faculty, departments, and central administrative units
• Assist faculty with processing research-related expenses
• Maintain accurate documentation, timelines, and reporting related to research activities

Financial Management

• Support monitoring of faculty research accounts, including restricted and grant funds
• Track spending across accounts (discretionary, endowed, restricted, and sponsored funds)
• Process expense reports, reimbursements, purchase orders, and travel expenses
• Assist with budgeting and financial tracking to ensure compliance with university policies
• Support stewardship reporting and communication with development partners
• Collaborate with department leadership to prepare financial reports and summaries

Department Liaison & Grant Support

• Serve as the primary liaison to Notre Dame Research (NDR) and Corporate Relations
• Coordinate dissemination of grant-related information to faculty
• Support pre-award and post-award processes in collaboration with central offices
• Ensure timely reporting and compliance with grant requirements
• Facilitate communication between faculty and institutional partners

Projects & Strategic Initiatives

• Contribute to special projects and departmental initiatives
• Support coordination and execution of strategic priorities
• Assist department leadership with additional administrative and research-related tasks as needed

Qualifications

Education & Experience

• Bachelor’s degree
• Experience working with budgets, financial systems, or financial management platforms
• Ability to track multiple deadlines and manage complex timelines
• Strong organizational skills and attention to detail
• Excellent communication skills and ability to collaborate across diverse groups

Preferred

• Familiarity with sponsored research administration, compliance, and reporting
• Experience with fund accounting and grant management
• Experience in academic, research, or corporate relations environments
• Knowledge of pre-award and/or post-award grant processes

Skills

• Strong organizational skills and attention to detail
• Ability to manage multiple tasks and priorities simultaneously
• Excellent verbal and written communication skills
• Strong problem-solving and analytical abilities
• Professionalism and a collaborative, service-oriented approach
• Ability to learn and adapt to new systems and platforms

Additional Information

Application Deadline : July 26, 2026.

Hiring Pay Range : Up to $26/hour, commensurate with experience.

Required Application Materials : Resume and cover letter

Work Location: This position is based on campus at the University of Notre Dame and requires regular in-person attendance. There is the possibility of working remotely 1–2 days per week, depending on operational needs.

The University of Notre Dame seeks to attract, develop, and retain the highest quality faculty, staff and administration. The University is an Equal Opportunity Employer, and does not discriminate on the basis of race, color, national or ethnic origin, sex, disability, veteran status, genetic information, or age in employment. Moreover, Notre Dame prohibits discrimination against veterans or disabled qualified individuals, and complies with 41 CFR 60-741.5(a) and 41 CFR 60-300.5(a). We strongly encourage applications from candidates attracted to a university with a Catholic identity.

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