Job Description
Role Description
We are seeking an
AP Specialist
to support our global Freight & Logistics client.
Schedule:
Night Shift
Location:
Fully Remote (WFH)
The Mission:
Manage vendor relationships, ensure financial accuracy in CW, and coordinate seamlessly between International/LATAM teams and the payments department.
What You'll Do:
- Invoice Management & Processing
- Urgent Email Prioritization:
Monitor and manage the department’s primary email inbox, acting immediately on high-priority invoice posting requests.
- Invoice Reversal & Reposting:
Manage the lifecycle of invoice corrections, including reversing incorrectly posted invoices and executing accurate repostings according to company policy. Ensure all required documentation is validated before processing any reversals.
- Vendor Statement Reconciliation
- System Integrity:
Conduct thorough reviews of vendor statements, performing direct comparisons between the statement and internal accounting system (CW).
- Verification:
Verify the accuracy of invoice numbers, charges, creditor information, and due dates to ensure financial consistency.
- Vendor Communication:
Provide prompt, professional responses to vendors upon statement review, including clear communication regarding estimated payment dates.
- Payment Processing Coordination
- Financial Oversight:
Liaise directly with the payment processing team regarding past-due accounts. Provide detailed aging reports, including breakdown of past-due vs. current invoices.
- Risk Mitigation:
Strictly enforce data protocols to prevent the occurrence of duplicate payments.
- Remittance Support:
Act as the primary point of contact for the payments team to direct vendors who are requesting remittance details for previously processed payments.
- Proactive Issue Resolution:
Identify recurring payment bottlenecks and suggest process improvements to the payments team.
- Notice of Assignment (NOA) Handling
- Factoring Management:
Process incoming NOAs from factoring companies.
- Profile Maintenance:
Update vendor profiles in the CW system with the correct factoring company details. Create new vendor profiles where necessary, ensuring all factoring documentation is accurately captured.
- Vendor Relations:
Provide immediate, formal acknowledgment to factoring companies regarding receipt and acceptance of NOAs.
Qualifications
- 2–3 years of experience in Accounts Payable within the freight and logistics industry.
- Ability to work autonomously in a virtual environment while maintaining high levels of communication and productivity during night hours.
- Demonstrated experience working with accounting and ERP software (familiarity with CW systems preferred).
- Exceptional verbal and written communication skills to handle sensitive vendor and international team correspondence across time zones.
- Strong eye for detail, particularly regarding invoice validation, discrepancy identification, and documentation.
- Proven ability to manage high-volume email workflows and prioritize urgent financial tasks effectively.
Benefits
- HMO & Leave Credits: Stay protected with healthcare benefits and use accrued leaves by your third month.
- Supportive Remote Environment: Work from home alongside a collaborative team that values growth and mutual success.
- Seamless Onboarding & Training: Get up to speed quickly with a structured program and client specific training designed to make you a subject matter expert in your assigned workflows.
Job Tags
Full time, Immediate start, Work from home, Night shift