Job Description

Role Description

We're hiring a remote A/P Specialist to own the workload of processing a high daily volume of vendor invoices across multiple HOA entities. You'll work closely with Community Accountants on coding and check recording, serving as a responsive A/P point of contact for community managers and vendors. This role requires ownership of accuracy, proactive problem-solving, and judgment in running the function.

Your first 30 days will focus on learning the chart of accounts, entity structure, and approval workflow. Days 31–90 will be about achieving full processing velocity with audit-clean output.

• Accurately process a high volume of vendor invoices and payment requests across multiple HOA entities, with strict attention to coding, entity assignment, and approval routing.
• Maintain 10-key data entry speed and accuracy under daily volume targets.
• Partner with Community Accountants to ensure invoices and checks are recorded correctly in the general ledger and against the right association.
• Proactively investigate discrepancies — duplicate invoices, mismatched amounts, missing approvals, vendor inquiries — and drive each item to resolution.
• Maintain organized, audit-ready records and follow all internal A/P controls (segregation of duties, approval thresholds, vendor verification).
• Deliver responsive, professional service to community managers and vendors on A/P questions, payment status, and documentation requests.
• Contribute ideas to improve A/P workflow efficiency, reduce processing errors, and shorten cycle time.
• Perform other duties as assigned within the A/P function.

Qualifications

• Minimum 1+ year of hands-on Accounts Payable experience, ideally in a high-volume environment.
• Strong working knowledge of full-cycle Accounts Payable (invoice receipt, coding, approval routing, payment processing, vendor reconciliation).
• Proficient 10-key by touch with demonstrable accuracy at speed.
• Solid MS Office skills with Excel proficiency required (filtering, sorting, VLOOKUP or XLOOKUP, basic reconciliation).
• Proven ability to work across multiple legal entities without coding errors.
• Strong analytical and problem-solving skills — you spot patterns and root causes, not just symptoms.
• Clear, professional written and verbal English communication.
• Demonstrated ability to manage competing priorities under deadline pressure.
• Demonstrated reliability, ownership mindset, and attention to detail.

Requirements

• HOA, community association, or property management A/P experience (Nice to Have).
• Hands-on exposure to industry platforms such as Vantaca, CINC Systems, TOPS [ONE], AppFolio, Strongroom, or AvidXchange (Nice to Have).
• Experience supporting audit cycles or month-end close in a multi-entity environment (Nice to Have).

Benefits

• 100% remote work with a US-based client.
• Up to $7/hr USD.
• Long-term placement with a stable, established community management organization.
• Direct partnership with Community Accountants and exposure to multi-entity accounting at scale.
• A professional remote-first culture that values ownership and accuracy.

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